Constitution
The Constitution of UIPE is an evolving document that reflects
the dynamics of the engineering profession. The current constitution
became effective in the year 2000, following a constitutional
review process that lasted [almost a year].
Copies of the constitution are available at the UIPE secretariat
at a nominal fee.
An abridged version of the constitution is has been posted
on this WebPages
Click here to See also the Code of Ethics for Engineers.
CONSITITUTION, BYE-LAWS AND
REGULATIONS
CONTENTS
PREAMBLE
SECTION 1 - DEFINITIONS
1.01. Definitions
SECTION 2- ORGANISATION
2.01. Headquarters of the Institution
2.02. Council may establish Branches
2.03. Branches to be constituted in accordance with Regulations
Made by Council.
2.04. Council Secretariat
2.05. Membership of Branches
2.06. Council may establish Specialist Divisions
SECTION 3- MEMBERSHIP
3.01. Classes of Membership
3.02. Members of the Institution
3.03. Register of Membership
3.04. Rights of Members not
3.05. Rights of a member limited to those of his class of
membership
3.06. Members to Sign form A in the schedule hereto
(Click here to download Form A, Microsoft
word format)
3.07. Visiting Membership
SECTION 4- QUALIFICATIONS FOR MEMBERSHIP
4.01. Honorary Fellows4
4.02. Fellows
4.03. Members
4.04. Graduate
4.05 Companions
4.06. Technologist Members
4.07. Technician Member
4.08. Students
4.09. Alteration of age limited or Associate Members and Students
SECTION 5- ELECTION AND TRANSFER OF
MEMBERS
5.01. Election and Transfer of Members by Council
5.02. Proposal of Candidates for election or transfer
5.03. Exemptions in respect of Signatures
5.04. Proposal for Election or Transfer
5.05 Admission of Candidates on payment of entrance fee and
subscription prescribed
5.06. Until admitted Candidates shall not be entitled to membership
privileges
SECTION 6- ENTRANCE FEES AND ANNUAL SUBSCRIPTIONS
6.01. Entrance fee Payable on Election or Transfer
6.02. Payment of Entrance fees Town, Country and
6.03. Non resident Members
6.04. Annual Subscription
6.05. Subscriptions due on election and thereafter on the
1st of
January
6.06. Subscription for part of the year
6.07. Payment of fees and Subscriptions
6.08. Arrears
6.09. Erasure from register
6.10. Remission of entrance fee or subscription
SECTION 7- RESIGNATION, RE-ADMISSION,
AND EXPULSION
7.01. Resignation
7.02. Re-admission
7.03. Expulsion
SECTION 8- PROFESSIONAL CONDUCT
8.01. Conduct of Members
8.02. Conduct of Corporate Members
8.03. Penalty for breach of conduct
SECTION 9-THE COUNCIL AND OFFICE BEARERS
9.01. Officer
9.02. Constitution of the Council
9.03. Election of the President and Vice Presidents
9.04. The Honorary Treasurer
9.05. The Honorary Secretary
9.06. Ordinary Members of Council\
9.07. Election of Hon. Treasurer, Hon. Secretary & Ordinary
Members
of Council
9.08. Nominations by Council
9.09. Nominations by Members
9.10. Ballot for election to Council
9.11. Appointment of scrutineers
9.12. Incoming Council to assume office immediately after
Annual General Meeting
9.13. Office vacated
9.14. Vacancies may be filled by Council
SECTION 10-PROCEEDINGS, POWERS AND DUTIES
OF THE COUNCIL
10.01. Council to direct the affairs of the Institution
10.02. Council Meetings
10.03. Notice of Meetings
10.04. Voting at Meetings of Council
10.05. Chairman of Meeting of Council
10.06. Adjournment of Council Meetings
10.07. Council may appoint Committees
10.08. Council may appoint representatives
10.09. Patrons of the Institution
10.10. Minutes
10.11. Appointment of Assistant Secretary and other staff
10.12. Duties of Honorary Secretary
10.13. Duties of Honorary Treasurer
SECTION 11-MEETINGS
11.01. Venue of Meetings
11.02. Meetings
11.03. Ordinary Meetings
11.04. Annual General Meeting
11.05. Special General Meeting
11.06. Special General Meeting to amend the Constitution or
Bye-Laws
11.07. Members may introduce visitors
11.08. Other Meetings
11.09. Notice of Annual and Special General Meetings
11.10. Accidental omission to give notice not to meeting
SECTION 12- PROCEEDINGS AT MEETINGS
12. 01. Quorum
12.02. Chairman of meetings
12.03. Ordinary Meetings to be conducted as prescribed by
Council
12.04. Questions relating to the Management not to be discussed
at
Ordinary Meetings
12.05. Voting at Annual or Special General Meetings
12.06. Voting at Meetings
12.07. Chairman to have Casting vote
12.08. Appointment of Proxie
12.09 Proxies to be entitled to vote (Click
here to down load Form B, Microsoft Word Format)
12.10 Postal voting
12.11 Counting of postal votes
12.12 Motions in a postal vote
SECTION 13 FINANCIAL PROVISIONS
13.01. Monies and effects
13.02. Accounts
13.03. Financial year and presentation of accounts
13.04. Appointment of Auditors
13.05. Allocation of funds for Branches
13.06. Council may authorise the payment of expenses of
Council members attending meetings, or of representatives
13.07. Council to have powers to raise funds
SECTION 14 BYE-LAWS, REGULATIONS,
ETC
14.01. Alteration of Bye-Laws
4.02. Power to make Regulations controlling the conduct of
Branches and for other purposes
14.03. Council to approve local Rules presented by a Branch
14.04. Council's interpretation of Bye-Laws etc. Binding
SECTION 15-SAVING AND SUPPLEMENTARY
PROVISIONS
15.01. Proceedings of Council and Branch Committees and
Communications, etc. privileged and confidential
15.02. Publication of proceedings of meetings only with consent
of Council
15.03. Journal
15.04. Publications
15.05. Sales of Journal
15.06. Notices
15.07. Indemnity
15.08. Incorporation of kindred organisations
SECTION 16- BRANCH ORGANISATION
16. 01. Branch Organisation
PREAMBLE
The Objectives and Goals for which the Uganda Institution
of Professional Engineers is to promote the general advancement
of the science and practising of Engineering and its applications,
and to facilitate the exchange of information and ideas on
those subjects amongst the members of the Institution and
otherwise and for that purpose: -
1. To hold meetings of the Institution for reading and discussing
communications bearing upon Engineering or the application
thereof or upon subjects relating thereto.
2. To co-operate with Universities, other Educational Institutions
and public Educational Authorities for the furtherance of
Education and Training in Engineering Science and Practice.
3. To initiate research programmes and to co-operate with
Government, private research Institutions and private individuals
in promoting research into Engineering Science and Technology.
4. To print, publish, sell, lend or distribute the proceedings
or reports of the Institution or any papers, communications,
works or treaties on Engineering or its application or subjects
connected therewith.
5. To do all other things which the Council of the Institution
may think proper, including advising Government, Public Bodies
and other organisations or individuals on matters concerning
engineering.
6. To do all other things incidental or conducive to the attainment
of the above objects or any of them.
B Y E - L A W S OF THE UGANDA INSTITUTION
OF PROFESSIONAL ENGINEERS
SECTION 1 - DEFINITIONS
Definitions: 1.01 “The Institution” means The
Uganda Institution of Professional Engineers.
“Branch” Means a Division of the Institution established
under the provisions by Bye-Law 2.02.
“Branch Committee” Means a Committee elected
under the provisions of Regulation made under Bye-Law 14.02.
“Non-Resident” Means outside Uganda.
“The Council” Means the Council of the Institution
“Registered address” Means the address of a member
for the reception of communications as given on the proposal
for his election or transfer or subsequently varied by Notice
in writing to the Hon. Secretary.
“Year” when occurring in Section 9 of these Bye-Laws
means the period from any Annual General Meting to the next
succeeding Annual General Meeting.
SECTION 2- ORGANISATION
Headquarters of the Institution 2.01 The Headquarters of the
Institution shall be located at Kampala until otherwise determined
by the Council.
Council may Establish Branches
2.02 In order to further the aims and objectives of the Institution
the Council may at their discretion set up Branches of the
Institution in Uganda for the holding of meetings, for the
reading of papers and for discussion on subjects, or for other
activities, falling within the purview of the Institution,
and the Council shall have power to dissolve any such Branch
at any time. Such Branches or other units shall function during
the pleasure of the Council, and the Rules governing the conduct
and management of affairs shall be approved by the Council
under the provisions of Bye-Law 14.03.
Branches to be Constituted in accordance with Regulations
Made by
Council.
2.03 Each Branch shall be constituted and its affairs shall
be carried out in accordance with Regulations to be laid down
from time to time by the Council under the provisions of Bye-Law
14.02
Council Secretariat
2.04 The Council may establish a Secretariat to carry out
such executive functions as are necessary to allow the Council
to discharge its administrative responsibilities, and may
appoint a Secretary who shall hold office during the pleasure
of the Council and who shall perform such duties as the Council
may set forth in the terms of their appointment.
Membership of Branches 2.05 Every member whose registered
address is within the area of a Branch shall be deemed to
be attached to that Branch and if he changes his place of
residence to the area of another Branch he shall be transferred
to that Branch.
Council may
Establish Specialist Divisions 2.06 In order to further the
aims and objects of the Institution the Council may at their
discretion establish Specialist Divisions of the Institution.
Membership of such Specialist Divisions shall be open to all
members of the Institution who declare that they are interested
in the activities of the Division. Each such Specialist Division
shall be constituted and its affairs shall be conducted in
accordance with regulations made from time to time by the
Council under the provisions of Bye-Law 14.02.
SECTION 3- MEMBERSHIP
Classes of
Membership 3.01 The Institution shall consist of:
Honorary Fellows
Fellows
Members
Companions
Technologist Members
Technician Members
Graduate Members
Students
of the above:
i) Fellows & Honorary Fellows
ii) Members
Shall be known as Corporate members, and all other shall
be known as Non-Corporate Members
Members of the Institution 3.02 The members of the Institution
shall consist of:
i) Those who were members of the defunct East African Institution
of Engineers and who are shown to satisfy the conditions for
membership as stipulated in Section 4.
ii) All persons from time to time elected or transferred to
any class of membership in accordance with the Bye-Laws.
Register of
Membership 3.03 The names and address of every member of the
Institution shall be entered in the Register maintained at
the Headquarters of the Institution in the appropriate class
of membership together with the name of the Branch (if any)
to which he is attached and such other particulars as the
Council may from time to time prescribe.
Rights of
Members not 3.04 The rights and privileges of each member
of any Class shall be personal to himself, and shall not be
transferable or transmissible by his own act, or by operation
of Law.
Rights of a member limited to those of his class of membership
3.05 No Honorary Fellow or Member not being Corporate Member,
and no Companion, Associate, Graduate or Student shall by
reason of membership of the Institution, be entitled to any
rights or privileges other than those which, by these Bye-Laws,
attach to the specific class of members of the Institution
to which he belongs. Whenever the term “Member”
is here used without qualification it shall (except where
otherwise expressly mentioned) be taken to exclude such Honorary
Members as are not Corporate Members, Companions, Technologist,
Technicians, Graduates and Students.
Members to
Sign form A in the schedule
hereto 3.06 The Institution may admit hereafter any person
who may be qualified and elected as Honorary Member, Honorary
Fellow, Fellow, Member, Companion, Technologist, Technician,
Graduate or Student, and such person shall sign the form A
contained in the scheduled hereto or such form to the like
effect as may from time to time be authorised by the Council.
Visiting Membership 3.07 The Council may admit as a visiting
member any person who, being a Corporate Member of an Engineering
Institution, Institute or Society recognised by the Council,
is a bona fide visitor to Uganda. He shall take no part in
the government of the Institution and the period of his visiting
membership shall not be extended beyond a maximum of six months
in respect of any visit to Uganda.
SECTION 4- QUALIFICATIONS FOR MEMBERSHIP
Honorary Fellows 4.01 An Honorary Fellow shall be a person
who shall have rendered conspicuous service to the Institution
or the profession of engineering or is eminent in engineering
or in public service who shall be elected by the Council.
Every such election shall be announced at the Annual General
Meeting of the Institution. The number of Honorary members
shall not at any time exceed ten, and not more than two Honorary
Members shall be elected in any one year.
Fellows 4.02 Every candidate for election as Fellow or transfer
from Member to Fellow shall satisfy the Council that:-
a) He has attained the age of 33 years on the date of his
application for election or transfer, and either.
b) i) He has been a member of the Institution for a period
of at least 3 years provided that in the case of a candidate
who has possessed for 3 years the qualifications for election
to membership the Council may waive the stipulation as to
his having been a member, and
ii) He held a position of such responsibility for at least
five years in the Science or practice of Engineering as in
the opinion of the Council justifies his election.
c) Or that he:
i) Has such knowledge of the Science or practice of Engineering
and has acquired such eminence in his profession that his
admission as a fellow would conduce to the interest of the
Institution and
ii) is engaged in the Science or practice of Engineering.
For the purpose of this Bye-Law, employment as a Senior Member
of the Academic Staff in an Engineering College or Institute
which has regular courses of study leading to an educational
qualification recognised by the Council or employment in a
responsible position on important engineering research may
be accepted by the Council in place of employment in the Design,
practice or execution of important Engineering works.
Members 4.03 Every candidate for election or transfer to
the class of Member shall satisfy the Council, that he
a) is at least 25 years of age, and
b) either:
i) has passed or been exempted from the Corporate membership
examinations of an engineering Institution, Institute or Society
approved for the purpose by the Council or.
ii) has obtained a degree or diploma of a University of school
of engineering approved for the purpose by the Council
c) has had at least two years adequate practical training
as an engineer and additionally has had at least two years
suitable experience in a position involving responsibility
as an engineer, provided that the Council may , at their discretion,
accept any additional period in a position of responsibility
as an engineer in excess of two years in substitution for
two years practical training , and has attended and passed
a professional interview as prescribed by the Council.
For the purpose of this Bye-Law employment as a Teacher or
Lecturer of Engineering or in a likewise capacity in an Engineering
College or Institution which has regular courses of study
leading to an educational qualification recognised by the
Council; or employment in Engineering research, may be accepted
by the Council in place of employment in the Design, practice
and execution or operation of Engineering works.
Companions 4.04 Every candidate for election or transfer
to the class of Companion shall satisfy the Council that,
not being an engineer by profession he:
either:
a) has rendered important services to engineering in the field
of science, education, commerce, finance or law; or
b) is so connected with the application of engineering science
that his admission would conduce to the interest of the Institution.
Graduate Members 4.05. Every candidate for admission or transfer
to the Class of Graduate Member shall satisfy the Council
that he:
a) is at least 21 years of age;
b) holds one of the educational qualifications prescribed
in Bye-Law 4.03 (b); and
c) intends in due time to seek Corporate membership and that
the work upon which he is engaged is conducive to this end.
No person shall remain as Graduate Member after 31st December
in the year in which he attains 40 years of age, except as
provided for in Bye-Law 4.08.
Technologist Members
4.06. Every candidate for election or transfer to the class
of Technologist Member shall satisfy the council that he:
a) is at least 23 years of age
b) is a holder of a Higher Diploma in Engineering
c) has at least 3 years of working experience in a position
related to engineering.
Is not qualified for admission as a Corporate Member.
Technician
Member 4.07 very candidate for admission or transfer to the
class of Graduate satisfy the Council that he:
a) is at least 21 years of age; and
b) is a holder of an Ordinary Diploma in Engineering
c) has at least 3 years of working experience in a position
related to engineering.
Is not qualified for admission as a Corporate Member.
Students .08 Every candidate for election to the class of
Student shall satisfy the Council that:
a) he is neither under 18 years of age nor, subject to the
provisions of Bye-Law 4.08, over 30 years of age; and
b) he is of good education; and
c) he is receiving adequate instruction in the theory of engineering;
and
d) has received or is receiving, or intends to receive adequate
practical training as an engineer.
No person shall remain a student after 31st December in
the year in which he has attained 35 years of age, accept
as provided for Bye-Law 4.9.
Alteration of age limits for Graduate Members and
Students 4.09 The Council, may, at their discretion in individual
cases, increase the upper age limit referred to in Bye-Law
4.06 and 4.08.
SECTION 5- ELECTION AND TRANSFER OF MEMBERS
Election and Transfer of Members by Council
5.01 The election of candidates for membership in any class
and the transfer of members from one class to another shall
be by the Council.
Proposalof Candidates for election or transfer
5.02 Candidates for election or transfer shall be proposed
and supported from personal knowledge and in writing on a
form approved by the Council.
Any person desirous of election as a Fellow, Member, Companion,
Technologist, Technician or Graduate shall be proposed by
two Members and supported by two Corporate members other than
the proposing Members.
Any person desirous of election as an Graduate member or
as Student shall be proposed by two Corporate Members who
shall, in the case of a candidate for election as a Student,
each sign a declaration that he has a personal knowledge of
the means by which the candidate proposes to satisfy the requirements
for admission to the class of Graduate Member
For the purpose of this Bye-Law all Council members shall
not nominate members.
Exemptions in respect of Signatures
5.03 The Council may in exceptional circumstances waive the
requirements of Bye-Law 5.02 as regards the required signatures
of Corporate Members if a candidate is prevented from obtaining
specified number of sponsors for his application either by
reason of his place of residence or any other valid reason
beyond his control.
In such a case, the candidate shall assist the council by
submitting the names of suitable persons, preferably engineers,
who can vouch for his character, qualifications and with whom
the Council can communicate.
Proposal for Election or Transfer
5.04 The Proposal form shall be forwarded to the Honorary
Secretary of the Branch of the Institution in which the candidate
resides, who shall submit it for consideration by the Committee
of that Branch before submitting it, accompanied by the views
of that Committee, to the Council who shall determine whether
the qualifications of the candidate are in accordance with
the Bye-Laws of the Institution.
Admission of Candidates on payment of entrance fee
and subscription prescribed
5.05 A candidate elected or transferred shall be admitted
a Fellow, Member, Companion, Technologist, Technician Graduate,
member or Student as the case may be, on payment of such entrance
fee or instalment thereof, annual subscription or transfer
fee as these Bye-Laws may prescribe. Should payment of such
dues not be made within a period of three calendar months
after the date of notification to the candidate of his election
or transfer, such election or transfer may be declared null
and void by the Council and the candidate shall be notified
accordingly.
Until admitted Candidates shall not be entitled to
membership privileges
5.06 Until admitted a candidate shall not be entitled to any
of the rights or privileges of membership.
SECTION 6- ENTRANCE FEES AND ANNUAL SUBSCRIPTIONS
Entrance fee Payable on Election or Transfer
6.01 The fees to be paid by members shall be determined by
Council from time to time and be approved at any General Meeting
Provided that a person transferred from one class to another
shall pay an amount equal to the entrance fee of the class
to which he has been transferred less than any entrance fee
previously paid by him.
Payment of Entrance fees Town, Country and
6.02 Entrance fees are due on notification of election or
transfer Non resident Members
6.03 Town members shall be those members whose registered
address is within a radius of 30 miles (48kms.) or such other
radius as the Council may approve in any particular case,
of the Headquarters of a Branch or of such other place as
the Council may decide.
Country members shall be those members of the Institution
who are resident in Uganda but are not Town members. Those
members resident outside Uganda shall be designated non-resident
members.
Provided that temporary absence on leave or duty shall not
entitle a member to alteration of his designation.
Annual Subscription
6.04.
i) The fees to be paid by members shall be determined by Council
from time to time and be approved at any general meeting.
ii) The Annual Subscription of any member who has passed his
65th birthday and who satisfies the Council that he has substantially
retired from remunerative activities shall be at the rate
appropriate to a Non-resident member of his class
iii) The Annual Subscription of any student engaged on a course
of study approved by the Council shall be at the rate appropriate
to a non-resident student.
iv) Where a member of any class changes his address he shall
notify the Honorary Secretary immediately and there shall
be no consequential change in his subscription until the financial
year next following such change of address.
Subscriptions due on election
and thereafter on the 1st of January
6.05 All subscription shall become due on election and thereafter
on the first day of January of each succeeding year, but a
member transferred from one class to another shall not be
required to pay the subscription appropriate to the class
to which he has been transferred until 1st January next following
his transfer.
Council shall determine surcharges for the late payers from
time to time and be approved by any general meeting.
Subscription for part of the year
6.06 A member of any class elected before the first day of
July in any year shall pay the Annual Subscription for that
calendar year. A member elected on or after the 1st day of
July in any year shall for that calendar year pay half such
annual subscription, provided that if he be elected in the
last two months of any calendar year and elects to pay his
first subscription at the full rate it shall cover the remainder
of that calendar year as well as the succeeding year.
Payment of fees and Subscriptions
6.07 All entrance fees and annual subscriptions shall be payable
to the Institution.
Arrears 6.08 A member of any class whose annual subscription
is more than twelve month in arrears shall not be entitled
to attend or take part in any meeting or function of the Institution
that may be held, or to receive any notice or publication
of the Institution that may be issued, before he has paid
his dues in full or, until such payment, to exercise any of
the rights or privileges or membership, or to vote.
Erasure from register
6.09 A members of any class whose annual subscription is two
years or more in arrears shall be so notified and in the event
of continuing in arrears for three months after such notification,
he may by resolution of the Council be excluded from the Institution
and he shall thereupon cease to be a member and his name shall
be erased from the Register; but such erasure shall not relieve
him from his liability for the payment of the arrears of subscriptions
or instalments or entrance fee due from his calculated up
to the 31st day of December preceding his exclusion.
Remission of entrance fee or subscription 6.10 The Council
may in any special case, where in their opinion it is desirable
to do so, reduce or remit the entrance fee, or annual subscriptions
or the arrears of annual subscription of a member of any class.
SECTION 7- RESIGNATION, RE-ADMISSION, AND EXPULSION
Resignation
7.01 Any member of any class may retire from the Institution
by sending his resignation in writing to the Honorary Secretary,
after payment of all the subscriptions due from him, including
that for the current year. A member’s name shall be
removed from the Register as from the date on which his resignation
becomes effective.
Re-admission
7.02 The Council may re-admit to membership in the class to
which he formerly belonged any person whose membership has
terminated from any cause provided he satisfies the Council
he is worthy of re-admission and pays such amounts in respect
of entrance fee and arrears of subscriptions as the Council
may determine.
Expulsion
7.03 The Council by resolution may refuse to continue to receive
the subscription of any member who shall have wilfully acted
in contravention of the Bye-Laws of the Institution, or who,
in the opinion of Council, shall have been guilty of such
conduct as shall render him unfit to continue to belong to
the Institution, and may erase his name from the Register,
and he shall thereupon cease to be a member of the Institution.
Provided that before taking such action the Council shall
consult the Branch Committee of the Branch to which the member
is attached and the Council shall accord him the opportunity
of appearing before them or of making representations to them
in writing.
SECTION 8- PROFESSIONAL CONDUCT
Conduct of Members
8.01 A member of any class is required so to order his conduct
as to uphold the reputation of the Institution.
Conduct ofCorporate Members
8.02 Every Corporate member is required so to order his conduct
as to uphold the dignity of his profession and to act, in
whatever capacity he may be engaged, in a strictly fiduciary
manner towards his clients and employers and towards others
with whom his work is connected and towards other members
in a manner consistent with the best interests of the Institution.
Penalty for breach of conduct
8.03 Any alleged breach of Bye-Laws 8.01 and 8.02 which may
be brought before the Council, properly vouched for and supported
by sufficient evidence, shall be dealt with by the Council,
either by expulsion of the offender from the Institution under
the procedure of Bye-Law 7.03 as far as it applies, or in
such manner as the Council may think fit.
SECTION 9-THE COUNCIL AND OFFICE BEARERS
Officers
9.01 The Officers of the Institution shall be the President,
a Vice President for each recognised discipline, the Past
President, the Retiring Past President, the Honorary Secretary
and the Honorary Treasurer.
Constitution of the Council
9.02 The Council shall consist of:
The President
Vice Presidents(currently Civil, Electrical, Mechanical)
Past President
Retiring Past President
Honorary Secretary
Honorary Treasurer
Six Ordinary Members
All of who shall be Corporate Members. Two Graduate Members
who shall be elected by fellow Graduate Members (through the
normal method) two representatives of each branch who shall
be nominated in accordance with Regulations made under the
provisions of Bye-Law 14.02 and who shall be Corporate Members.
The Council may at their discretion Co-opt not more than
two additional members who shall be Corporate Members.Any
case of doubt as to eligibility for, or retirement from office
shall be decided by the Council.
Election of the
President and Vice Presidents
9.03 Before each AGM the President for ensuing year shall
be elected by the Council from those who are or have been
Vice Presidents. He shall hold office for one year and shall
not be eligible for election as President until after an interval
of four years.
The Vice Presidents for the ensuing year shall be elected
by the Council from Corporate Member of the Institution. They
shall hold office for one year and shall not be eligible for
election as Vice President until after an interval of four
years.
The Honorary Treasurer
9.04.The Honorary Treasurer shall be a Corporate Member, a
Companion, Technologist, Technician or Graduate. He shall
hold office in that capacity for one year only but shall be
eligible for immediate re-election to the same or any other
office.
The Honorary Secretary
9.05 The Honorary Secretary shall be a Corporate Member. The
period of office of the Honorary Secretary shall be one year
and he shall be eligible for immediate re-election to the
same office or any other.
Ordinary Members of Council
9.06 An Ordinary member of Council shall have a period of
one year of office. He shall be eligible for immediate re-election
but shall not exceed four consecutive years in office.
Election of Hon. Treasurer, Hon. Secretary & Ordinary
Membersof Council
9.07 Vacancies in the offices of Honorary Treasurer, Honorary
Secretary and Ordinary Members of Council shall, subject to
the provisions of Bye-Law 9.10, be balloted for annually by
the Corporate Members, Technologist Members, Technician Members
and Graduate of the Institution from the members thereof.
Nominations by Council 9.08 Not later than the 31st day of
January in each year the Council shall publish a list of duly
qualified persons who they nominate for election to vacancies
about to occur in the offices of Honorary Treasurer, Honorary
Secretary and Ordinary members of Council.
The Council, in selecting their nominees to fill vacancies
on the Council each year, shall follow a procedure which will
ensure that as far as possible the distribution of members
of the Institution among the broad categories of engineering
interests within the Institution appears in corresponding
proportion in the constitution of the Council.
These provisions are aimed at ensuring that:
a) Candidates nominated for high positions in Council do
not end up being completely dropped from Council. Currently,
all positions are filled simultaneously so that, for example,
if two candidates have an almost equal number of nominations
for the position of President, the losing candidate will not
have enough nominations remaining to compete effectively for
any other position on Council. The fact that the losing candidate
received a reasonable amount of nominations for the post of
President however indicates that he could have been a winning
contender for a Vice Presidential position. We can also consider
the extreme case of a candidate nominated for a different
position by each Council Member
Having 17 nominations, he should obviously be on Council.
However, under the current procedure, anybody with two and
only two nominations for, say, Ordinary Council Member, would
be the one nominated.
b) There is a Returning Officer who is not a candidate for
any position. This is an established tradition in all democratic
institutions.
c) There is a fair distribution of Council members among the
principle disciplines of Electrical, Civil and Mechanical
Engineering, as required by the constitution built into the
nomination procedure.
Election Procedure 1) For purposes of Council nominations
by the outgoing Council, one of the Past Presidents or one
of the Fellows of the Institution will be appointed Returning
Officer by Council. He will be assisted in his duties by the
Honorary Secretary will assist him in his duties.
2) During the period November/December of each calendar year,
the Returning Officer shall invite Council members each to
nominate 12 members for the next year’s Council without
specifying what positions the nominees are expected to occupy.
Each list of nominations must contain at least three names
from each of the main disciplines of Electrical, Civil and
Mechanical Engineering.
3) From the lists of nominations, the Returning Officer shall
compile a list of twelve names for the next year’s Council,
based on ordering according to the largest number of nominations.
In the event of a tie at the twelfth position, the President
will be invited to make the final selections from the tied
candidates. If necessary, candidates with a higher number
of nominations will be dropped to ensure that each of the
main disciplines has at least three representatives.
4) The Returning Officer shall confirm the willingness in
writing of the twelve nominees to serve on Council, and fill
up the list from the nominations previously compiled if need
arises within 14 days from the date of nomination.
5) At a subsequent meeting, Council will then elect from the
list, one at a time and in the order given, members to fill
the following positions:
• President (subject to sec. 9.03)
• Vice President(Electrical (subject to sec. 9.03)
• Vice President(Mechanical (subject to sec. 9.03)
• Vice President(Civil) (subject to sec. 9.03)
• Honorary Secretary (subject to sec. 9.03)
• Honorary Treasurer (subject to sec. 9.04)
6) For each of the posts, the Returning Officer shall invite
Council members to write and submit the names of their choices.
He will then order the candidates according to the number
of nominations and announce the results before inviting nominations
for the next post. In the event of the leading candidate turning
down a post, the candidate with the next highest number of
nominations will be invited to take up the post.
7) Members absent from the meeting where Council nominations
are conducted may give their proxy to an attending member
by notifying the Returning Officer in writing before nominations
start.
Nominations by Members
9.09 Not later than 21 days after the issue of the Council’s
list any two Corporate Members, Technologist Member, Technician
Members or Graduate Member (but not more than two) may nominate
any other duly qualified person to fill any such vacancy by
delivering such nomination in writing to the Honorary Secretary
together with the written consent of such person to accept
office if elected, but each such nominator shall be debarred
from nominating more than three persons for the same election.
Ballot for election to Council
9.10 Not later than the 1st day of March in each year, or
such later date as the Council may approve, the Council shall
send to each Corporate Member, Technologist Member, Technician
Members or Graduate Member entitled to vote a ballot paper
containing names of all persons duly nominated to fill the
vacancies referred to in Bye-Laws 9.08 and 9.09 stating which
persons are nominated by the Council and giving the names
of the Corporate members, Technologist Member, Technician
Members or Graduate Member by whom every other person (if
any) is nominated.
In the ballot each Corporate Member, Technologist Member,
Technician Members or Graduate Member voting shall delete
sufficient names to reduce the number of names on the ballot
paper after such deletion to the number to be elected to the
respective offices. The ballot papers shall be returned so
as to reach the Honorary Secretary not later than twenty-one
days after their issue by the Council, and they shall be so
market and returned as may be from time to time determined
by the Council.
Appointment of scrutineers
9.11 Not later than the last Council Meeting held prior to
the 21st March of each year, the Council shall choose two
or more members to be scrutineers for the purposes of the
ballot. The ballot papers shall be delivered unopened by the
Honorary Secretary to the scrutineers, who shall open them
and count the votes and report the results to the President
of the Institution.
In the event of the scrutineers being unable to report the
election of the prescribed number of persons to fill the vacancies
in the Council owing to an equality of votes, they shall submit
the names of the candidates having the same number of votes
to the President of the Institution who shall determine by
his casting vote or votes which of the candidates having such
equality of votes shall be elected.
Incoming Council to assume office immediately after Annual
General Meeting
9.12 The names of the Officers and members of Council for
the ensuring year shall be announced by the President or in
his absence by the Vice President of the meeting, at the Annual
General Meeting, and they shall assume office immediately
after the conclusion of the business of that meeting.
Office vacated
9.13 The office of a member of the Council shall ipso facto
be vacated:
a) if he becomes bankrupt or lunatic or,
b) if by notice in writing to the Institution he resign his
office, or
c) he ceases to be a member of the Institution.
Vacancies may be filled by Council 9.14 Vacancies in the offices
of President, Vice President, Honorary Treasurer, Honorary
Secretary, and Ordinary members of Council other than those
arising under Bye-Law 9.03, 9.04 9.05 and 9.06 may be filled
by the Council, and the name of each person selected shall
be announced at the next Ordinary Meeting of the Institution.
The Council shall determine the period for which the person
so chosen shall hold office provided that such period shall
not be longer than the vacating member of Council would in
the ordinary course have retained office, and any period of
office so served shall not be taken into account in computing
the period of office under the provisions of bye-Law 9.03.
SECTION 10-PROCEEDINGS, POWERS AND DUTIES OF THE COUNCIL
Council to direct the affairs of the Institution
10.01 The Council shall manage the property and affairs of
the Institution in accordance with the Constitution and Bye-Laws
from time to time in force, and may exercise all such powers
of the Institution as are not required by the Bye-Laws to
be exercised by a General Meeting of the Institution.
Council Meetings
10.02 The Council shall meet as often as the business of the
Institution may require and in any event not less than twice,
a year, and meetings, shall be held at the Headquarters of
the Institution or such other place as the President may decide.
At every meeting of the Council six members entitled to vote
shall constitute a quorum, and all matters shall be decided
by a majority, except as otherwise herein provided for.
The Honorary Secretary shall on the request of the President
or any two Vice Presidents or any three members of the Council,
convene a meeting of the Council.
It shall be competent for the Council to seek by post the
views of its members on any matters including those concerned
with applications for membership of the Institution.
For the purpose of this Bye-Law a substitute or alternate
of a member of Council shall be deemed to be a member of Council.
Notice of Meetings
10.03 At least fourteen days notice in writing shall normally
be given of each meeting of the Council and the nature of
the business to be considered thereat shall be stated in the
Notice.
Voting at Meetings of Council 10.04 At any meeting of the
Council each member of Council present shall have one vote,
save that of the Past President only the three who have last
held the office of President, and are resident in Uganda,
and any other Past President who is at the time serving on
any such Committee or Committees of the Council as the Council
shall from time to time determine, shall be competent to vote.
The President shall have a casting vote. The President may
direct, or any two members present may demand, that the Voting
shall be by secret ballot.
Chairman of Meeting of Council
10.05 At each meeting of the Council the Chair shall be taken
by the President or in his absence, a Vice-President or in
the absence of all of them, a member of Council elected by
the members present.
Adjournment of Council Meetings
10.06 On the demand of any five members of Council, present
at any meeting of the Council any resolution of the Council
passed at such meeting shall be adjourned to the next meeting
for further consideration, and in such case the resolution
shall not become effective unless it is confirmed by a majority
at such next meeting.
Provided always that the consideration of such resolution
shall not be further adjourned at such next meeting except
by a resolution of the Council.
Council may appoint Committees
10.07 The Council may appoint or dissolve Committees chosen
from their own body and where special circumstance prevail
may include therein one or more members of the Institution.
Committees so appointed may be designated Committees of the
Council. The Council may also appoint Committee for special
purposes consisting of members of Council and Corporate Members,
Companions, Technologist Member, Technician Members or Graduate
Member and others.
The Council may delegate any of their powers, except those
arising under Bye-Law 7.03 to Committees. The President shall
be ex-officio a member of all Committees of the Council.
Council may appoint representatives
10.08 Representatives may be appointed for such purposes and
with such powers as the Council may determine. Such representatives
may be members of the Institution or such persons as the Council
may select to further the interests and work of the Institution
and their appointment may be cancelled at any time by the
Council.
Patrons of the Institution
10.09 The Council shall have power to invite prominent persons
to become Patrons of the Institution.
Minutes
10.10 The Council shall cause minutes to be kept of the proceedings
of all meetings of the Institution, the Council and the various
Committees of Council.
Appointment of Assistant Secretary and other staff
10.11 The Council shall have power to appoint an Assistant
Secretary and other staff, who shall hold office during the
pleasure of the Council and who shall perform such duties
as the Council may set forth in the terms of their appointment.
The Council shall decide from time to time the salaries,
wages or remuneration to be paid to the staff of the Institution,
and the Council shall make such provision for and grant such
pensions to them after their retirement from the service of
the Institution as the Council may think proper.
Duties of Honorary Secretary
10.12 Subject to the direction of the Council it shall be
the duty of the Honorary Secretary to conduct the correspondence
of the Institution; to attend all meetings of the Institution,
and of Committees of the Council; to take minutes and communications
that may be ordered to be read; and to superintend the publication
of such papers and publications as the Council may direct.
He shall also engage, subject to the approval of the Council,
and be responsible for all persons employed as servants of
the Institution.
He shall conduct the ordinary business of the Institution
in accordance with the Constitution and Bye-Laws and the directions
of the Council and shall refer to the President or Senior
Vice President available any matters of importance or difficulty
requiring urgent decisions. The Council may appoint an Assistant
Honorary Secretary.
Duties of Honorary Treasurer
10.13 The duties of the Honorary Treasurer shall be to collect
subscriptions and entrance fees, to prepare and pay accounts
of expenditure, to administer the funds of the Institution
in accordance with the directions of the Council to whom he
shall be responsible, and to present the audited accounts
to the Council for inspection and approval.
SECTION 11-MEETINGS
Venue of Meetings
11.01 Meetings of the Institution shall be held at such places
and at such times as the Council may appoint.
Meetings
11.02 The meetings of the Institution shall be as follows:
a) Ordinary meetings
b) Annual General Meeting
c) Special General Meetings of Corporate Members Technologist
Member, Technician Members and Graduate Member
Special General Meetings of Corporate Members.
Ordinary Meetings 11.03 Ordinary meetings shall be held for
the reading and discussion of papers on engineering and allied
subjects, for lectures and discussions on those subjects for
the display of cinematography or other pictorial representations
and for visits to works and other places of engineering interest.
Annual General Meeting
11.04 The Annual General meeting shall be held at the headquarters
of the Institution during the month of April each year or
at such other place or time as the Council shall determine.
The business of the Annual General Meeting shall be to receive
and deliberate upon the Annual Report of the Council and the
Annual Accounts, to receive the announcement of the result
of the Annual election of the Council, to appoint the Auditors,
to hear the address of the incoming President and with the
approval of the Chairman of the meeting to transact any other
business of which notice in writing has been given to the
Honorary Secretary at least seven days before the meeting.
Special General Meeting
11.05 A Special General Meeting of Corporate Members, Technologist
Member, Technician Members and Graduate Member may be called
at any time by the Council for any specific purpose relating
to the direction and management of the affairs of the Institution
except revoking altering or amending the Constitution and
the Bye-Laws of the Institution, and the Council shall call
such a meeting on a requisition in writing, at any time of
ten Corporate members specifying the general nature of the
business to be transacted and the motions (if any) to be placed
before the meeting. Provided that in no case shall a Special
General Meeting be called until thirty days have elapsed from
the date of notification to all Branches, Committees of all
the matters for resolution at such meeting.
Special General Meeting to amend the Constitution or Bye-Laws
11.06 A Special General Meeting of Corporate Members for the
purpose of revoking, altering or amending the Constitution
and Bye-Laws of the Institution may be called at any time
by the Council, and the Council shall call such a meeting
on a requisition in writing, at any time, of ten Corporate
Members specifying the alterations in or amendments or the
Constitution and the Bye-Laws suggested by them. Provided
that in no case shall such a Special General Meting be called
until all Corporate Members have been notified of the proposed
amendments and their right to a postal vote in accordance
with Bye-Law 12.10 and until thirty days have elapsed from
the date of notification of the revocation, alterations or
amendments of the Bye-Laws in question.
Members may introduce visitors
11.07 Every member of any class shall have the privilege of
introducing one or more visitors at each Ordinary Meeting
of the Institution, by writing his or their names in a book
provided for that purpose, or supplying him or them with admission
tickets to be obtained from the Honorary Secretary. The Council
may at their discretion limit the number of visitors to be
introduced at any meeting.
Other Meetings
11.08 In addition to the Meetings specified in the Bye-Law
11.02, the Council may at their discretion arrange for other
meetings to be held for the dissemination of the engineering
knowledge by means of lecturer or cinematography or other
pictorial representations, or for the discussion of engineering
and allied subjects and the reading and discussion of papers
thereon; and the Council shall determine the conditions of
admission to such meetings, and the manner in which they shall
be conducted.
Notice of Annual and Special General Meetings 11.09 Normally
at least fourteen days’ notice shall be given of all
Annual and Special General Meetings. The Notice shall specify
the general nature of the business to be transacted, and no
other business shall be transacted at these meetings except
such business at an Annual General Meeting of which notice
shall have been given as provided in Bye-Law 11.04. Accidental
omission to give notice not to meeting 11.10 The accidental
omission to send notice of a meeting to, or the non-receipt
of notice by, any member of any class shall not invalidate
the proceedings at the meeting.
SECTION 12- PROCEEDINGS AT MEETINGS
Quorum
12. 01 The quorum at any Annual or Special General Meeting
shall be twelve of those persons entitled to be present and
vote thereat and no business shall be transacted at any such
meeting unless the quorum be present. If a quorum be not present
within half an hour from the time appointed for holding the
meeting, the meeting shall stand adjourned to the same hour
and placed in the following week, when members present and
entitled to vote whatever their number shall constitute a
quorum.
Chairman of meetings
12.02 The President shall preside over meetings of the Council
and meeting of the Institution at which he is present; in
the absence of the President, one of the Vice Presidents,
or, if none be present, a member of the Council present shall
preside.
Ordinary Meetings to be conducted as prescribed by
Council
12.03 The Ordinary meetings of the Institution shall be conducted
as prescribed by the Council from time to time, and the Council
shall determine the conditions of admission to such meetings.
Questions relating to the Management not to be discussed
at Ordinary Meetings
12.04 At the Ordinary Meetings no question shall be discussed,
or motion be made, relating to the direction and management
of the Institution.
Voting at Annual or Special General Meetings
12.05 Voting at any Annual or Special General Meeting
may be either personal or by proxy, or subject, to the provisions
of Bye-Laws 12.10,12,11, and 12.12, by post.
Voting at Meetings
12.06 The Corporate members shall alone be competent to vote
at the meetings specified in subparagraphs (n), (c) and (d)
of Bye-Law 11.02. Subject to Bye-Law 6.08 each person voting
shall have one vote. For the purpose of this Bye-Law all members
of the Council shall be deemed to be Corporate Members.
Chairman to have Casting vote
12.07 In the case of an equality of votes the Chairman of
the meeting shall both on a show of hands and at poll have
a casting vote in addition to his personal vote.
Appointment of Proxies
12.08. The instrument appointing a proxy shall be in writing
under the hand of the Appointor or his Attorney, and shall
follow as nearly as circumstances admit the form B in that
behalf contained in the schedule hereto.
The instrument appointing a proxy and the power of Attorney
(if any) under which it is signed shall be delivered to the
Honorary Secretary of the Institution not less than forty
eight hours before the time for holding the meeting at which
the person names in the proxy shall be valid after the expiration
of six calendar months from its date except on a poll demanded
at a meeting in cases where the meeting was originally held
within six calendar months of such date.
A vote given in accordance with the terms of an instrument
appointing a proxy shall be valid notwithstanding the previous
death of the principal or revocation of the proxy unless previous
intimation in writing of the death or revocation shall have
been received by the Honorary Secretary of the Institution.
Proxies to be entitled to vote
12.09 No person shall be appointed a proxy to vote at any
meeting who is not entitled in his own right to vote at such
meeting.
Postal voting
12.10 When the votes of members of the Institution not actually
present at any Special General Meeting are taken into account
by means of voting papers, notice of the Special General Meeting
in question containing particulars of the motion to be submitted
to the Meeting shall be sent together with a voting paper
to each member entitled to be present and to vote, at least
twenty-one days before the date of the Special General Meeting.
The Member, if he desires to vote at the Special General
Meetings shall record his vote on the voting paper and affix
his signature thereto and shall return the voting paper to
the Honorary Secretary so that is shall be received by him
not later than the date shown thereon.
Counting of postal votes
12.11 Not more than three days before the Special General
referred to in Bye-Law 12.10 all the voting papers received
by the due date shall be counted in accordance with the directions
of the Council.
Provided that if a member who has duly recorded his vote
upon a voting paper as afore said shall be present at the
meeting, such recorded vote may be counted or if the chairman
of the meeting shall so direct, the member shall be entitled
to withdraw such recorded vote and to vote at the Special
General Meeting, but in no case shall he be entitled to vote
twice. The decision of the Chairman upon any question as to
the recording or counting of votes shall be final. At a Special
General Meeting the members personally present, whatever their
number, shall constitute a quorum.
Motions in a postal vote
12.12 No motions other than those as circulated for the purpose
of a postal vote and no amendment or variation of any such
motion shall be proposed or voted upon at the meeting referred
to in Bye-Law 12.10.
SECTION 13 FINANCIAL PROVISIONS
Monies and effects
13.01 The Monies and effects of the Institution shall be controlled
by the Council for the use of the Institution in the furtherance
of its objects.
Accounts
13.02 The Council shall cause to be kept proper and sufficient
accounts of the capital, funds, receipts and expenditure of
the Institution, so that the true financial statement and
condition of the Institution may at all times be exhibited
by such accounts.
Financial year and presentation of accounts
13.03 The financial year of the Institution shall end on the
31st day of December in each year; and the accounts of the
Institution shall be made up each year to that date and, after
having been approved by the Council and audited by an Auditor
or Auditors, shall together with the Auditors’ report
be laid before the Annual General Meeting next following.
Appointment of Auditors
13.04 The appointment, powers and duties of the Auditor or
Auditors shall be regulated as nearly as may be and with the
necessary modifications in accordance with the provisions
of the appropriate Companies Ordinance or with any statutory
modification thereof for the time being in force, as if the
Institution were a Company registered under that Ordinance.
Allocation of funds for Branches The Council shall allocate
and remit to each Branch such monies as may be fixed under
Regulation 5 made under the provisions of Bye-Law 14.02 and
such further monies additional thereto as the Council may
consider necessary for the efficient administration of such
branch or for the promotion of some special activity.
Council may authorise the payment of expenses of Council members
attending meetings, or of representatives 13.06 The Council
may generally or in any particular case authorise the Honorary
Treasurer to refund to officers and members of Council their
expenses in attending Council or other meetings, and may also
authorise the refund of expenses of representatives of the
Institution appointed under the provisions of Bye-Law 10.08.
Council to have powers to raise funds
13.07 The Council may at its entire discretion raise funds
or impose levies on members and may invest or dispose of funds
so raised in any manner provided that in so doing they do
not contravene the laws of Uganda.
SECTOPM 14 BYE-LAWS, REGULATIONS ,ETC
Alteration of Bye-Laws
14.01 These Bye-Laws or any other Bye-Laws for the time being
in force may be added to, revoked, altered or amended only
at a Special General Meeting convened for the purpose under
the provisions of Bye-Law 11.06
Such addition, revocation, alteration or amendment shall
be made only if two thirds or more of the Corporate Members
vote at such Special General
Meetings in favour thereof.Power to make Regulations
controlling the conduct of Branches and for other purposes
14.02 The Council may make Regulations for:
i) The conduct of the affairs of any branch of the Institution
established under the provisions of Bye-Law 2.02;
ii) The conduct of the affairs of any Specialist Group of
the Institution established under the provisions of Bye-Law
2.06; and
iii) Any other purpose not inconsistent with these Bye-Laws
Council to approve local Rules presented by a Branch
14.03 Local Rules proposed by any Branch under the provisions
Regulations made under Bye-Law 14.02 shall be presented to
Council for approval Council’s interpretation of Bye-Laws
etc. Binding 14.04 In case of doubt as to the meaning and
import of any portion of the Constitution and these Bye-Laws
or any Rules or Regulations made thereunder, the interpretation
of the Council shall be bind upon all members.
SECTION 15-SAVING AND SUPPLEMENTARY PROVISIONS
Proceedings of Council and Branch Committees and Communications,
etc. privileged and confidential
15.01The proceedings of the Council and its Committees and
Branch Committees and their sub-committees and all communications,
correspondence, reports, minutes and other papers and documents
relative to the admission or advancement of members or to
the suspension or forfeiture of membership of any member or
to other proceedings under Bye-Law 7.03 or 8.03 shall be privileged
and confidential.
Publication of proceedings of meetings only with
consent of Council
15.02 No report of the proceedings at any meeting of the Institution
or of the branches shall be made or published except with
the previous consent of the Council.
Journal
15.03 The official organ of the Institution shall be known
as the “Journal of the Professional Engineer”,
and shall be the medium for the dissemination of information
regarding the activities of the Institution and for the publication
of any matters incidental to the promotion of the objects
of the Institution.
Publications
15.04 The Council shall arrange for the publication, in the
Journal or in any manner which they may deem advisable, of
such papers, documents and publications as may be considered
by the Council to be likely to advance engineering knowledge
and the objects of the Institution.
Sales of Journal
15.05 The Council may approve the sale of copies of the Journal
of the Institution to Members of the Institution or to the
public generally or specifically at such price or prices as
they may prescribe.
Notices 15.06 Any notice may be served upon any member or
any communication may be sent by the Council or by the Honorary
Secretary of the Institution to him either personally or by
sending it prepaid through the post addressed to such person
at his address as registered in the books of the Institution.
Any notice or communication, if served or sent by post, shall
be deemed to have been served or delivered on the seventh
day following that on which the same is posted; and in providing
such service or sending, it shall be sufficient to prove that
the notice or communication was properly addressed and posted.
No member of any class, whose registered address is outside
Uganda, shall be entitled to any notice or ballot or voting
paper, and all proceedings may be had and taken without notice
to such person in the same manner as if he had had due notice.
Indemnity
15.07 Each Member of Council shall be accountable in respect
of his own act only, and shall not be accountable for any
acts done or authorised to which he shall not have expressly
assented; and no member of the Council shall incur any personal
liability in respect of any loss or damage incurred through
any act, matter, or thing done, authorised, or suffered by
him, being done in good faith for the benefit of the Institution,
although in excess of his legal power. The member of the Council
shall be indemnified out of the funds and property of the
Institution from and against all costs, charges, damages,
and expenses whatsoever which they or any of them shall sustain
by reason of their respectively accepting office or acting
in execution of the duties of powers imposed upon or given
to them by the Constitution or the Bye-Laws of the Institution.
Incorporation of kindred organisations
15.08 The Council may arrange for the union alliance, or incorporation
with the Institution of any organisation with the Institution
of any organisation with objects kindred to those of the Institution;
and may also if they think fit remit or reduce the entrance
fees of the members of such organisation at the time or union,
alliance or incorporation. Provided that no such union, alliance,
or incorporation shall be effective unless it is sanctioned
by a Special General Meeting of Corporate Members.
SECTION 16- BRANCH ORGANISATION
16. 01. A Branch of Uganda Institution of Professional Engineers
hereinafter referred to as the parent Institution may be organised
by the Council in pursuant to Bye-Law 2.02 and 2.03 on receipt
of a written request to that effect and signed by at least
a total of 5 members of the Parent Institution, 1 of whom
must be a Corporate Member and the second a Graduate Member
residing or working in the proposed defined area of the branch..
16.02. The boundaries of the proposed branch must be specifically
defined in the request for organisation of the branch to the
Council in compliance with ByeLaw 2.05 and 6.03 of the parent
Constitution.
16.03 Each such branch may draw up its local regulations
as according to Bye-Law 14.03, to the said local regulation
and any subsequent changes thereto must be submitted to the
Council for approval before becoming effective.
16.04 Such branch shall function through the pleasure of
the Council of the parent Institution.
16.05 Each organised branch shall elect annually from its
membership a Chairman, a Vice-Chairman, an Honorary Secretary
and an Honorary Treasurer who must be members of the Parent
Institution who shall constitute the Branch Executive Committee.
16.06 Other branch office bearers may be elected as may be
provided for in the local regulations.
16.07 The Chairman shall undertake the general supervision
of the branch affairs and shall preside over all branch meetings.
16.08 Names of branch office bearers on being elected shall
be submitted to the Council for approval before such officers
take on office.
16.09 In the absence of the Chairman, the Vice-Chairman shall
deputise any matters pertaining to the supervision of the
branch affairs.
16.10. The branch sub-committee may be appointed by the Branch
Executive Committee as may be considered necessary to deal
with various activities and work of the branch and which shall
be in conformity with the Constitution of the Parent Institution.
16.11. Each branch Chairman shall be expected to prepare
and deliver at the Annual General meeting of the Institution
a written summary report of activities of the said branch
for the preceding year. Such a report shall be submitted to
the Honorary Secretary of the parent Institution 14 days before
the Annual General meeting.
16.12 Likewise, the Branch Honorary Treasurer shall prepare
for delivery an audited statement of accounts audited by the
Parent Institution’s auditor for the branch for the
preceding year to be incorporated in the Branch Chairman’s
report for the AGM.
16.13 Each branch shall entirely be responsible for all its
financial commitments. The parent Institution shall not therefore
be responsible for any debits or financial commitments incurred
or entered in by the Branch.
16.14 All dues as prescribed by the ByeLaw of the parent
Institution shall be paid directly to the Institution’s
Treasury.
16.15 In order to aid the branch shall form organise with
the approval of the Council in carrying out its branch activities,
the parent Institution shall remit to each branch 75% of the
annual subscription received from the members attached to
such a branch.
16.16 Each organised branch shall submit at least 21 days
before each AGM its financial books to the appointed parent
Institution’s Auditors.
16.17. As provided under Bye-Law 9.02 each branch approved
by the Council shall name 2 branch representatives to sit
on the Council.
16.18. Each branch shall conduct its own AGM within 21 days
after the parent Institution’s AGM.
16.19 To facilitate co-ordination of activities of the parent
Institution and those of the approved branch each branch executive
committee shall organise their local activities if full consultation
with the parent Institution Secretariat.
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