SUMMARY:

UIPE CORPORATE PLAN FOR THE PERIOD 2003-2008 ADDRESSES THE FOLLOWING

1. UIPE Membership and Development
• Raise the active/paid up membership to 830 persons growing annually from the current 593 to 830 in year 2008.
• Consolidate the Continuous Professional Development Programme (CPD) for members, starting with availing guidelines to members, sensitising members, monitoring and evaluating individual members.
• Implement the Annual Practising Certificate for all engineers.
• Implement the annual Technology Innovation Award.
• Open up-country UIPE branches.

2. Publicity for UIPE and its activities
• Publish UIPE’s activities, capacities and services on brochures.
• Execute a publicity campaign for UIPE by holding press conferences, seminars, radio and TV shows.

3. UIPE Legal status
• Regularise UIPE’s legal status
• Lobby Government for effective implementation of the ERA-1969 and for expedited review of the ERA.

4. Co-operation with other engineering institutions
• Enhance closer co-operation with sister engineering institutions in East Africa and beyond.

5. Review of UIPE Constitution
• Complete the review of the UIPE Constitution.

6. Technology House
• Diligently execute the construction of Technology House and hold annual fund-raising functions.
• Complete Phase I (Floors 0 and 1) by year 2005, complete Phase II (Floors 2 and 3) by year 2007 and embark on the last Phase (Floor 4 and 5) in year 2008.
• Set up a Holding Company to handle Technology House management
• Move the UIPE secretariat to Kyambogo in year 2005

7. Realise UIPE’s potential for providing consulting services.

CONTENTS:

A. BACKGROUND OF UIPE AND ITS OBJECTIVES
B. WORK PROGRAMME FOR CORPORATE PLAN 2003-2008
C. STRATEGY AND UIPE INTERNAL ASSESSMENT (SWOT ANALYSIS)
D. NOTES ON CURRENT STATUS OF UIPE, CORPORATE PLAN (1999-2003) AND
PERFORMANCE THEREOF

A. BACKGROUND OF UIPE AND ITS OBJECTIVES

1. BACKGROUND
In 1945, the East African Association of Engineers came into being as the first formal professional engineering organisation in Kenya, Tanzania and Uganda. Subsequently the Association became the East African Institution of Engineers (EAIE). The Uganda Institution of Professional Engineers (UIPE) was born in 1972 and has had the mantle of steering the engineering profession in Uganda since then.

2. Objectives and Purposes of UIPE:
The objectives and purposes for which the Uganda Institution of Professional Engineers (hereinafter called “The Institution” or “UIPE”) was constituted are:
a) to promote the general advancement of the science and practice of Engineering and its application;
b) and to facilitate the exchange of information and ideas on those subjects amongst the members of the Institution and for that purpose: -

2.1. To hold meetings of the Institution for reading and discussing communications and matters relating to the above.

2.2. To co-operate with Universities, other Educational Institutions/and Public Educational Authorities for the furtherance of education and training in engineering science and practice.

2.3. To initiate research programmes and to co-operate with Government, Private Research Institutions and Private individuals in promoting research into engineering science and technology.

2.4. To print, publicise, sell, lend or distribute the proceedings or reports of the Institution or any papers, communications, works or treaties on Engineering or its applications or subjects connected therewith.

2.5. To do all other things, which the Council of the Institution may think proper, including advising
Government, Public Bodies and other organisations or individuals on matters concerning Engineering.

2.6. To do other things incidental or conducive to the attainment of the above objectives or any of them.

B WORK PROGRAMME FOR CORPORATE PLAN 2003-2008

1. 1st Year (April, 2004)
• Raise active/paid up, membership to about 630 persons;
• Complete members’ data bank;
• Avail to all members’ guidelines for CPD;
• Ensure regular publications; (2 Journals and 4 Newsletters)
• Regularise UIPE’s legal status;
• Offer appropriate training to the Secretariat staff;
• Ensure closer co-operation of sister institutions in East Africa;
• Lobby government for effective implementation of the ERA 1969;
• Sensitise members on benefits of introduction of “Annual Practising Certificate”;
• Equip Library with up to date Journals and other publications;
• Attract senior engineers of UIPE into our activities by assigning them interesting roles e.g. as judges in the Technology Innovation Annual Award and identifying their sponsors;
• Identify Sponsors for this Award;
• Ensure that each division holds at least one major activity, e.g. Seminar;
• Complete census of all engineering professionals in Uganda;
• Expedite UIPE joining procedure, ensuring a maximum of 21/2-month processing time;
• Strengthen existing Branches
• Compile information fact sheet (brochure) on UIPE’s capacities;
• Hold major publicity function for news media on UIPE activities;
• Hold UIPE Annual Seminars on Adjudication, Investment and Ethics;
• Visit major public works of interest;
• Cater for all needs and aspirations of all engineers in their various disciplines;
• Complete Review of the UIPE Constitution;
• Hold 2nd major Fundraising for Technology House;

2. 2nd Year (April, 2005)
• Implement Annual Technology Innovation Award;
• Raise active/paid up membership to about 680 persons;
• Establish one other Branch;
• Monitor, review and update the members’ data bank, effectiveness of ERA, Divisional Activities and progress of Technology House Phase 1;
• Sensitise Members on Continuous Professional Development;
• Implement a 2 Major Activities Calendar for each Division;
• Hold UIPE Annual Seminars on Arbitration, Productivity and Ethics;
• Be sensitive to potential consulting task for UIPE;
• Visit Major public works of interest;
• Hold Major Press Conferences;
• Set up Holding Company to handle Technology House
• Completion of Phase 1 of Ground and 1st Floor of Technology House;
• Move Secretariat to Kyambogo.
• Participate in the Federation of Engineering Institutions of East Africa activities;

3. 3rd Year (April 2006)
• Continue implementation of Technology Innovation Award.
• Raise active/paid up membership to about 730 persons.
• Establish another Branch.
• Monitor, evaluate and update:
- Members’ data bank
- Secretariat Staff performance
- Members’ CPD
- UIPE Legal Status.
- Members Annual Practising Certificate
- Lobbying effort in ERA implementation
• Ensure each Division runs 3 major activities
• Hold UIPE Annual Press Conference and Ethics Seminar
• Review technical aspects of Technology House development
• Start Phase 2 (2nd and 3rd Floors) of Technology House
• Shift UIPE Library to Technology House

4. 4th Year (April, 2007)
• Raise active/paid up membership to about 780 persons.
• Monitor, review and update:
­ Members’ data bank
­ Secretariat Staff Performance
­ Members’ CPD
­ Annual Practising Certificate.
• Lobbying effectiveness on implementation of ERA
• Ensure each Division runs 4 major activities.
• Hold UIPE Annual Ethics Seminar, Technology Innovation.
• Award and Press Conference.
• Visit major public and private works.
• Complete Phase 2 of Technology House.

5. 5th year (April, 2008)
• Raise active/paid up membership to about 830 persons.
• Major Evaluation of achievements in:
­ Members’ data bank.
­ Secretariat Staff Performance
­ CPD
­ ERA
­ Divisions’ Performance
• Increase major Division activities to five.
• Conduct Census of UIPE members, activities and potential members.
• Draw up third 5 Year Corporate Plan (2008-2013) for UIPE.
• Hold UIPE Annual Ethics Seminar, Technology Innovation Award and Press-Conference.
• Review working plans/drawings and design of Technology House.
• Plan and execute 3rd Fundraising for Technology House.
• Start Last Phase (4th and 5th Floors) of Technology House.

C. STRATEGY AND UIPE INTERNAL ASSESSMENT (SWOT ANALYSIS)

1. Strategy

1.1. Mission of UIPE
“To advance the Profession of Engineering and its contribution to the economic and social development of Uganda”

To achieve the above mission, UIPE subscribes to the following values and principles: -
1.2. Membership

The source of strength of the engineering profession lies in providing corporate intelligence and uplifting individual and collective reputation and vitality of the Institution. Thus continued membership to UIPE must ensure the individual’s professional growth in development of “The Engineering Solution” and the Implementation of an Engineering Solution”.

1.3. Services
Services and products supplied to the community, be it in academics, research, consultancy, factories, construction sites of in politics, are the defining measure or our professionalism and must at all times be above reproach.

1.4. Ethics
Our members conduct in the profession and society must be guided by ethical codes both written and unwritten demanding the UIPE to be a strictly self-regulating organ.

1.5. Co-operation
UIPE endeavours to co-operate with other engineering and professional bodies for exchange of engineering knowledge, experience and other information for mutual interest to enhance national and global development in a sustainable environment and a world committed to global peace.

1.6. The Vision of UIPE
The Institution aims at being a leading professional organisation in the country and sub-region, spearheading development and integration of science, engineering and technology into public policy and management of resources in sustainable manner for the betterment of mankind.
UIPE can achieve the above through: -
• Committed services to members and the public by advising on possible exploitation of new beneficial technologies and on adaptive or corrective measures needed to make old technologies more environmentally sustainable for humanity.
• Advocacy for promoting environmentally sustainable standards in all economic activities.
• Harnessing and disseminating information to all potential beneficiaries with the aim of raising awareness of the general public.
• Translating research findings into economically and environmentally sustainable projects to solve societal problems.
• Continuous Professional Development of UIPE membership through seminars, workshops and remedial courses whereby individual members are guided and monitored.
• Consistent recruitment of fresh graduates into UIPE and grooming them into responsible professionals bearing in mind that the future prosperity of UIPE depends on the young recruits.

2. Internal assessment of UIPE (SWOT Analysis)

2.1. Internal Strengths of UIPE
• Legal recognition through the Engineers Registration Act 1969.
• High level of intelligence of the Membership.
• Recognition by some professional bodies.
• Contacts with and recognition by international professional bodies.
• High level of contact with engineering and technical training institutions
• Permanent Secretariat.
• Own premises which are under construction

2.2. Internal Weaknesses of UIPE
• Few income generating projects and hence low levels of revenue.
• Membership general complacency and apathy to UIPE activities.
• Low information and research findings portfolio.
• Low membership numbers i.e. poor recruitment strategies
• Low representation in political fora.
• Low lobby powers and strategies
• Lack of fixed assets and own premises.

2.3. Opportunities Available to UIPE
• Large pool of persons with engineering training.
• Few independent consulting organisations.
• Access to large pool of adjudicators, arbitrators, assessors and consultants.
• Attachment to a high profile and technical Ministry.
• Ownership of a website and ability to access the Internet.
• The June, 1997 Presidential recognition of UIPE at the fundraising for the
Technology House.
• Considerable goodwill from the public and government
• The Technology House Project
• Ongoing re-examination of the Engineers Registration Act 1969 by the Uganda Law Reform Commission.
• Liberalised and rapidly growing economy.

2.4. Threats to UIPE Prosperity
• Indifference by employers and potential members to the law recognising UIPE.
• Imported products and services, which diminish public demand and confidence in local industry and services.
• Membership apathy towards UIPE and national issues.
• Low levels of lady engineers
• Firms and government departments, which import expatriates thereby sidelining our equally competent members.
• Non-accredited technical and engineering education and training standards.

3. Corporate Targets and Goals

3.1. Effective Services to Members

• Generate members’ computerised data bank at the Secretariat.
• Guide members to embark on Continuous Professional Development (CPD).
• Efficient access to Internet.
• Timely response to member’s queries.
• Timely publication of the monthly News Letters and quarterly Journals
• Regular communication with sister organisations on matters of mutual interest.

3.2. Consolidation of Existing Divisions
• Making UIPE relevant to members’ careers and vocations
• Maximise Division rooted functions
• Lobby for effective implementation of the Engineers Registration Act.
• Attract senior engineers into the activities of UIPE.

3.3. Recruitment Drive for New Members
• Census of all engineering professionals in Uganda.
• Expedite joining procedure into UIPE.
• High Profile Publicity of UIPE (Objectives and relevancy)

3.4. Effective Service to Society
• Consolidate UIPE’s arbitration, adjudication and consultancy roles.
• Stock the UIPE library with reference texts and other publications
• Contribute to pertinent public debates in areas of competence.

D. NOTES ON CURRENT STATUS OF UIPE, CORPORATE PLAN (1999-2003) AND PERFORMANCE THEREOF

1. CURRENT STATUS OF UIPE

1.1. Administration
Governed by a Constitution, By-laws and Regulations approved (and amendable) by the membership at the Annual General Meeting normally falling in April-May of each year. UIPE is recognised by the Engineers Registration Act 1969 and later amended by Decree No. 10 1977. The Institution is guided on policy by a Council comprising of a President who is the Chairman, three Vice Presidents, an Honorary Secretary, an Honorary Treasurer and at least six ordinary members.

1.2. Institution Secretariat
Over the years, UIPE has established a full-time secretariat currently at Total Deluxe House, Plot 29/33, Jinja Road. The Secretariat is currently manned by four permanent staffs headed by an Administrative Secretary.

1.3. Membership
The Membership as of 31st March 2003 stood as follows:
• Fellows 15 Persons
• Corporate Members 345 Persons
• Honorary Members 4 Person
• Graduate Members 145 Persons
• Technologist Members 25 Persons
• Technician Members 15 Persons
• Student members 36 Persons
TOTAL 587 persons
In order to serve our membership effectively, the Institution is organised into 3 Divisions and 4 Branches namely:
• Civil Engineering Division
• Electrical Engineering Division
• Mechanical Engineering Division
• Kampala Branch
• Jinja Branch
• Mbale Branch
• Fort Portal Branch

2. JUSTIFICATION FOR CORPORATE PLAN FOR UIPE
Any corporate body such as UIPE must of necessity have a corporate plan often segmented into 3 years or 5 years so that it meets, through measured steps its long-term corporate objectives. During the development of any corporate plan, an extensive evaluation of the corporate body and its environment must be done i.e. a SWOT (Strength, Weakness, Opportunities and Threats) analysis must be carried out. At the end of the plan period the corporate plan is used to evaluate performance over that period.

3. Previous UIPE Corporate Plan 1998 –2003
The outgoing Corporate Plan had the following targets:

3.1. 1st Year (ending April, 1999)
• Raise active/paid up, membership to about 330 persons;
• Compile members’ computerised data bank from their files;
• Avail guidelines for CPD to all members;
• Train the Secretariat staff in accessing the Internet efficiently;
• Ensure regular publications;
• Regularise UIPE’s NGO status;
• Train Secretariat staff in accounts;
• Examine closer co-operation of sister institutions in East Africa;
• Lobby government for effective implementation of the ERA 1969;
• Sensitise members on benefits of introduction of “Annual Practising Certificate”;
• Attract senior engineers of UIPE into our activities by assigning them interesting roles e.g. as judges in the Technology Innovation Annual Award;
• Ensure that each division holds at least two major functions;
• Complete census of all engineering professionals in Uganda;
• Simplify UIPE joining procedure ensuring a maximum of one-month processing time;
• Compile information fact sheet on UIPE’s capacities;
• Hold major publicity function for news media on UIPE activities;
• Hold UIPE Annual Seminars on Adjudication, Investment and Ethics;
• Visit major public works of interest e.g. Expansion of Owen Falls Dam;
• Complete land title formalities for Technology House;
• Complete designing of building plans for Technology House;
• Setting up Holding Company to handle Technology House; and
• Select contractors and award contract for building Ground and 1st floor of Technology House.

3.2. 2nd Year (ending April, 2000)
• Raise active/paid up membership to about 380 persons;
• Monitor, review and update the members’ data bank, effectiveness of ERA, Divisional Activities and progress of Technology House Phase 1;
• Lobby government to introduce the “Annual Practising Certificate”;
• Introduce within the mechanical Division a subdivision of Agricultural Engineering;
• Computerise all UIPE financial maters such as accounts;
• Implement members Continuous Professional Development;
• Implement a 3 Major Activities Calendar for each Division;
• Hold UIPE Annual Seminars on Arbitration, Productivity and Ethics;
• Be sensitive to potential consulting task for UIPE;
• Visit Major public works of interest e.g. Completion of Owen Falls Dam;
• Hold Major Press Conferences;
• Monitor through the Holding Company the progress of Phase 1 (Ground and 1st Floor); and
• Attempt introduction of East African Engineering Council: - a Consultative Body.

3.3. 3rd Year (ending April 2001)
• Raise active/paid up membership to about 440 persons.
• Monitor, evaluate and update:
- Members’ data bank
- Secretariat Staff performance
- Members’ CPD
- UIPE Legal Status.
- Members Annual Practising Certificate
- Lobbying effort in ERA implementation
• Bi-annual census of UIPE members activities and potential members
• Ensure each Division runs four major activities
• Hold UIPE Annual Press Conference, Ethics Seminar and Technology Innovation Award
• Review technical aspects of Technology House drawings
• Start Phase 2 (2nd and 3rd Floors) of Technology House
• Shift Secretariat to own premises at Technology House
• Shift UIPE Library to Technology House

3.4. 4th Year (ending April, 2002)
Raise active/paid up membership to about 500 persons:
• Monitor, review and update:
• Members’ data bank
• Secretariat Staff Performance
• Members’ CPD
• Annual Practising Certificate.
• Lobbying effectiveness on implementation of ERA
• Ensure each Division runs five major activities.
• Hold UIPE Annual Ethics Seminar, Technology Innovation.
• Award and Press Conference.
• Visit major public and private works.
• Through the Holding Company continue monitoring Phase 2 of Technology House.

3.5. 5th year (ending April, 2003)
• Raise active/paid up membership to about 575 persons
• Major Evaluation of achievements in:
• Members’ data bank
• Secretariat Staff Performance
• CPD
• ERA
• Divisions’ Performance
• Increase Division activities to six
• Draw up third 5 year Corporate Plan (2003-2008) for UIPE
• Hold UIPE Annual Ethics Seminar, Technology Innovation Award and Press - Conference.
• Review working plans/drawings and design of Technology House.
• Plan and execute 4th Fundraising for Technology House.
• Start Last Phase (4th and 5th Floors) of Technology House.

4. Record of Performance over plan period 1999-2003
The Institution was able to realise the following:

4.1. Membership
• The Membership grew and surpassed the anticipated target of 575 persons.
The details are here below:
Fellows 16
Honorary Fellows 4
Members 352
Graduate Members 159
Technologist Members 25
Technician Members 17
Student Members 47
TOTAL 593

4.2. Technology House
The Institution encountered setbacks arising from the ownership of the plot on which Technology Housed was to be built. This setback was overcome and we are currently at Phase 1 of the Project.

4.3. Visits to major Public and Private Works
The Institution visited major public and private works as indicated below:
- Owen Falls Dam Extension,
- MTN Installations,
- UETCL SCADA Centre
- Road Projects in Sironko and Mubende districts

4.4. Engineers Registration Act
The Act is currently under review and the ERB will soon call a stakeholders’ workshop to discuss the proposed Engineering Bill.

4.5. UIPE Legal Status
The Institution intends to obtain legal status under the reviewed Act by Non-Governmental Organisations (NGO) Board.

4.6. Complete census of all engineering professionals in Uganda
A Baseline Survey was done but the results were not conclusive.

4.7 Hold Annual Seminars on Adjudication, Investment and Ethics
Successive National Technology Conferences have addressed investment and ethics topics. We are however yet to address adjudication.

4.8 Expedite UIPE joining procedure ensuring a maximum of one-month processing time
The Institution has succeeded in reducing this to two months when assessment is done in time and publications come out on time.

4.9 Implement closer co-operation among sister Institutions of East Africa
The Federation of Engineering Institutions of East Africa (FEIEA) was formed. It is however not yet functional.

4.10 Shift UIPE Library to Technology House
The Library was instead moved to the MOWHC Management Support Unit in Kyambogo near to Proposed Technology House.